VICE PRESIDENT FOR CONCERTS

The Vice President for Concerts has supervisory responsibility for concert and dress rehearsal management, the printing and distributing of tickets for concerts, and house management at concert locations. The Vice President for Concerts reports to the President.

Reporting to the Vice President for Concerts are the following:

Concert Manager	In charge of implementing arrangements for each concert at the concert location.

House Manager	Is responsible for the collection of tickets at concerts, usher services, and compilation of audience statistics.

Ticket Chairperson

Is responsible for the printing and distribution of tickets for the concerts, and collection of payment for individual ticket sales.

Box Office Manager	Is responsible for ticket sales at the door.

DEADLINES	DUTIES

Following Election

Finalize roster of committee chairs and officers who report to you. Advise President. Notify General Manager for Board roster.

June	Participate in the transitional board meeting to discuss position with predecessor, review job description and annual report.

July, or as soon as concert dates are set

Make arrangements for each concert location (including dress rehearsal dates). Music Director and Board decide where and when concerts and rehearsals are held.

2 months before concert

Discuss with Music Director what equipment and arrangements will be needed (lighting, risers, pianos, special instrument needs, chairs, electrical cords, music stands/lights, etc.

Advise Board of any financial outlays required for concert arrangements. Get approval. Obtain bills from vendors, submit to Treasurer.

With the Concert Manager, see to it that arrangements are made to obtain items needed.

3 weeks before concert

Advise President of any special instructions to members that need to be announced for each concert.

2 weeks before concert

With Concert Manager, arrange for the transportation of any borrowed equipment to the hall and for its return (a volunteer crew may be needed).

Make final arrangements with facilities personnel for physical set-up and disassembly for rehearsal and performance.

Enlist and schedule appropriate number of Choral Society members for set-up and take-down at each rehearsal and concert date.

By dress rehearsal

If needed, arrange for lockable rooms for orchestra members to put coats, cases in, soloists to change in, chorus members' belongings.

After concert	Receive information re: audience count from Ticket Chair, re: audience racial make-up from House Manager.

On-going	Keep in touch with your chairmen and make sure they are fulfilling responsibilities and meeting deadlines stipulated in job descriptions.

Report at Board meetings about what your chairpeople are doing to accomplish their jobs, if they cannot be there themselves.

Provide help, yourself or someone else, if any chairperson cannot get a task done on time.

Report any in-kind gifts to the General Manager.

Insure that all documents of your work and of those reporting to you are retained. If these are not needed for current job responsibility, forward to Archivist.

Attend Board meetings.

May	Prepare annual report, revise job description if necessary, and discuss position with successor at transitional board meeting.